Anime Twin Cities is thrilled to announce an opening for the position of Special Events Coordinator. We are looking for a dedicated and enthusiastic individual to join our team and help us create unforgettable events for our community.
If you are passionate about event planning and have a knack for creating engaging experiences, we would love to hear from you. If you are interested in this role, please send your resume and a brief cover letter outlining your qualifications to ATC_Secretary@animedetour.com.
The application window will remain open until June 24, 2024. We look forward to receiving your application and learning more about how you can contribute to our team.
The description is as follows:
The Special Events Coordinator is responsible for organizing, managing, and maintaining ATC’s community presence and special events. This position reports to the ATC Board of Directors.
Point of Contact:
Serve as the main contact for ATC Partners and Sponsors.
Seek new event partners.
Event Management:
Organize ATC ambassador tables, booths, and room parties at events.
Maintain a list of partner events and ATC resources.
Example Events: Midwest Conventions, Twin Cities Pride Festival, Como Park Obon Festival
Plan other ATC Events, past ex: Cosplay on Ice, Akihabara Anime Market
Team Coordination:
Ensure all planning meetings have scheduled dates, times, and locations
Ensure planning meetings attendance is tracked and reported
Ensure sufficient staff for events by engaging team members and recruiting volunteers.
Collaborate with AD Convention Relations and AD Staffing for Staff Exchanges
Communication and Promotion:
Collaborate with the Communications Coordinator to promote events.
Create and distribute event marketing materials.
Administrative Duties:
Attend monthly ATC Board meetings to report planning progress
Submit the annual event budget and goals.
Manage petty cash and event income.
Record event attendance and statistics.
Maintain event documents on Google Drive.