March 2025 Board Notes

Date:

03/11/2025

Attendance:

Board Attended: Alli Cassel, Kevin Ehrler, Alyssa Johnson, Christina Kramer, Bruce Levine, Nick Nelson, and Jeannette Wallen
Board Absent: Hope Kronen
Observers: Erick Hofer, Jeremiah Keohen, Jo Thomsen, Lori Fischer-Fairbanks, Makaila Kozitza, Michael Nicchetta, Sakura Cooper, Samantha Cozort, and Sherilyn W. Brown

Notes:

Anime Twin Cities Board Meeting Minutes

March 11th, 2025
7:05 PM

Board Present - Alli Cassel, Kevin Ehrler, Alyssa Johnson, Christina Kramer, Bruce Levine, Nick Nelson, and Jeannette Wallen

Public – Erick Hofer, Jeremiah Keohen, Jo Thomsen, Lori Fischer-Fairbanks, Makaila Kozitza, Michael Nicchetta, Sakura Cooper, Samantha Cozort, and Sherilyn W. Brown

Agenda is available in the link in the description of the livestream, these meetings are counted for attendance for voting rights please comment your name in the chat and fill out the google form in order to gain voting rights.


Agenda

  • Recap off cycle board actions and votes
    • None
       
  • Planned Discussions from scheduled visiting parties/ATC Partners
    • None

       

Coordinator Updates
 

  • Coordinator Position Open: Charities
    • AUSM Opportunities
      • We planned to donate money to AUSM, but we needed to research, they emailed us back some options, and we need to now decide on which option we would like to go with.
      • We asked about two events, Steps for Autism in Minnesota in May.
      • There is also a puzzle competition at the Mall of America.
      • At the meeting we showed the different sponsorship options for the two events, and we went with the Exhibit ($299) level for the Steps for Autism event and the Table ($499) level for the AUSM Puzzle competition at the Mall of America.

 

    • Brewery Collaboration Email
      • There was a brewery that emailed about collaborating on an anime night, which we asked if they could connect with us and send an email after the convention.

         
  • Coordinator Position Open: Special Events
    • None

       
  • Anime Detour – Michael Nicchetta
    • There is a convention happening in around 2 weeks.
    • The battle plan meeting will be on Saturday, that is our way of setting up for the convention and everything important for the con will be discussed at that meeting.

       
  • Finance – Jeannette Wallen
    • Statement regarding updating executive on bank account.
      • Jeannette doesn’t need anything additional from us at this meeting, but she will be writing / following up with the necessary information.
    • Dollar amounts:
        • Business Checking: 265,420.43
        • Education Fund: 3,098.34
        • Business Market Rate Savings (Community Fund): 14,507.14
           
  • Communications - Makaila Kozitza
    • We have a Bluesky account it will be @animetwincities.bsky.social
      • We will work to change the handle to our URL, Bruce and Makaila to connect on that.

 

15 Minute Break (If the preceding topics take little time, the board may vote to skip this)
Motion to Skip
Seconded
All in Favor (All of the present Board)
Motion Passes
 

Current Month Board Topics
 

  • Election Preparation
    • Our previous bylaws had specific guidelines and there is a policy which isn’t as detailed in the new bylaws
    • We need to work on election timing and Information
    • Historically, the post-mortem meeting took place in April/May, Candidates are announced and interviews/Q&As happen in May, we announce the results at the June meeting and they are instated and part of the board in July, and at that point in time they can vote on official matters.
    • Deliver a speech and answer a Q&A is the current election policy.
    • We will need to choose if we want to do the election during the May board meeting, could do the interviews then as well as before the May meeting.
    • We can say to get in your interest by a day after the post-mortem, so we have time to get things scheduled.
    • We have 8 board members, 4 are ending this year, we should go back down to 7. We will have 3 open spots we are looking for/at.
    • Please email us your statement of interest by date after the postmortem meeting, which is TBD.

 

  • Policy Updates- Hope and Kevin wrote these policies for us to review.
     
    • Conflict of Interest Policy – (https://www.animetwincities.org/atc-policies)
      • We briefly talked about the contents of the document and then voted on the policy.
         

Motion to approving the Conflict-of-Interest Policy as shown here
Alli seconded
All in favor (All of the present Board)
Motion Passes

 

    • Whistleblower – (https://www.animetwincities.org/atc-policies)
      • We talked about the contents of the document and then voted on the policy.
        • We think Compliance Officer can be a role-at-large position.
        • So, it is one of the positions that we would designate like we do with President, VP, Secretary, Treasurer, etc. after the new board is sworn in.
           

Motion to approve the Whistleblower policy
Alyssa seconded
All in favor (All of the present Board)
Motion Passes

 

    • Coordinator Reviews – (https://www.animetwincities.org/atc-policies)
      • We talked about the contents of the document and then voted on the policy.
        • In the recent past reviews were not public, but they were in the past.
        • The secretary is the centralized communicator/organizer for the coordinator review.
           

Motion to approve the coordinator review policy as presented here
Alyssa seconded
All in favor (All of the present Board)
Motion Passes

 

    • Ban List – (https://www.animetwincities.org/atc-policies)
      • There was a longer discussion, and more revisions made to this policy before voting.
      • We agreed it is better to have bans at the ATC level.
      • A point of order came up where we came up with a type of preliminary ban in case something happens at con.
      • All ban decisions and notification findings should be filed in the ATC documentation system.
      • If someone is unreachable all reasonable efforts will be made to notify them of the ban.
         

Motion to approve the Ban List policy
Alli Seconded
All in favor (All of the present Board)
Motion Passes
 


Open Session (up to 30 minutes)

  • Any members of the community can bring new business to discuss with the board
    • None
       

 

Open Board Projects/Future Meeting discussions

  • Policy Updates
    • Board Training (In Progress)
    • ATC Policies Document
    • Rental Request                                                          


Motion to adjourn
Seconded
All in favor (All of the present Board)
Motion Passes
 

8:27 pm meeting adjourned.


Please contact atcboard@animetwincities.org or atc_secretary@animetwincities.org if you would like to be added to the agenda for discussion items.