Meeting called to order 19:00
Recap off cycle board actions and votes
Board Position Announcements
Received applications for Communities and Communications
Member at Large Board Position
Proposing Hotura Vo for that position.
All in favor
Open Session (First 30 minutes)
Questions about Instagram and Twitter use of ATC, trying to get access to those platforms
Planned Discussions from scheduled visiting parties/ATC Partners
Equipment Rental Requests
Executive post mortem
Basic requirements are not being met, need department heads to answer emails,
Might need to switch to virtual elements if we are not able to put on a
Moving into 1 to 1s
First staff meeting on the 25th, will have a department head meeting before that
By December 1st we will have to take a close look at where we are
Depends on gathering guidelines at that point
Nearly everything we do would be impacted if we are still under 6 feet distancing
Cognizant of issue, hopeful won’t have to go digital but might
Still some open positions.
Emailed various charities, 1 library responded back for us to help advertise their programs
Email was sent about Youth oriented Anime/Cosplay Club
Not going to be able to hold club for some time
Started to get accounts in order, updated, and linked together
Sunday would have been a cosplay picnic, so are trying to do a Virtual Cosplay get together instead.
Doing a coloring contest
Thread for cosplay photos
Remote Iron cosplay
Tristan wants to talk with Heather about advertising etc in the future, wants to try to bring more ideas.
Heather intends to submit her resignation at the end of September. Has been in this position for 10 years and is just burnt out at this point. Her new teammates have been very encouraging and amazing, but covid situation has made it too hard for her to do anymore. Has lots of documentation for current processes for whomever takes over to help with transition.
Tristan will work with Heather about crafting post to fill this position.
Bank Account $211,149.75
$1100 in refunds checks that haven’t been cashed yet, mostly Artist Alley
Education Fund $2,262.32
LEG Account $10,891.92
Annual Match generally gets moved in September, but not sure if there will be a big move
Has to make an appointment to get to the bank
Still has plan to start the budget process at the end of the month, normally we would have registration open by now
We might just have to work with the current budget we have
In the last two years we have waited until later to open registration
Something on back end caused technical difficulties, waiting on IT for finalization of registration opening this year
Updates on current Board projects
Will go over next month
Any members of ATC that want to help with the Bylaws they should email Ashely.Rahn@animetwincities.org
Review ATC Policies
Tristan has a list of them, and if you would like to see them, you can email him at Tristan.Anderston@animetwincities.org
Wanted to look over them and see where they are going,
Lots of discussion about open positions
Need to pick a point person to help advertise these positions
Need to interview the 2 that we have applicants for
Member at large replacement took priority over these positions
5 minute break 20:06-20:13
They are currently running a fundraiser
Tristan will work with Jay about getting posted on social media.
Do we know what their lease terms are, everything they do or dont effects us.
They should increase their efforts of their revenue streams, vs being so dependent on Cons like Detour
Are they functioning at a deficit with no annual reserves?
We need more information about how their business functions
Kim will reach out to GPS about financial statements and copy of contract
Main concern is need to know what happens if they can’t pay the money and when that happens
Removal of ATC Member
Shortly after the last meeting, we were notified by Troy that a member of the Anime Detour Staff has been dismissed due to violations of code of conduct, that was put in place by ATC. We feel it is appropriate that this person should be dismissed from membership from Anime Twin Cities. Not looking to ban that person, just wanting to dismiss them from Anime Twin Cities membership.
Motion to dismiss Rob Conde from staff on Anime Twin Cities
All in favor
Board Members’ Projects
End of May Locker inventory due (skipping this year, Kim has numbers)
Timeline for LEG recipients for website content
List of charities we donated to for website content - we have a list, need a page on website
Coordinator Web Pages
Intellectual Property Document
Possibly referencing the registration website programming?
Trademark infringement letter Troy was going to pull some examples of C&D letters.
Can lawyer send us a blank template
Annual Report for ATC/AD? - October Board Meeting
Voting Website Membership
Wants to reup this membership, looks like around $60 a year
All in favor
Meeting adjourned at 20:47