August 2017 Board Notes

Date:

08/08/2017

Attendance:

Board Attended: Andy Tso, Renee Vandervelde, Kim Hofer, Kevin Ehrler, Troy MacDonald, Megan Petersen
Board Absent: Stephen Gifford, Joe Opsahl
Observers: Jayson Stob, Heather Bufkin, Matt Sexton, Ali Cassel, Diana Sneve

Notes:

Agenda

Open Session

Coordinator Updates

Anime Detour:

Finance:

SOS:

Agenda: Presentation on Ai-Kon

Agenda: 2D Con Plans·         

Agenda: Coordinator Reviews Cont.

Agenda: Bios

Agenda: Follow-up/Ratify Vote for ATC Branding Procedure 

This procedure outlines the steps involved in considering possible changes to Anime Twin Cities’ branding elements, which include, but are not limited to, logos and mascots. This procedure has three stages: Ideation, Development, and Review & Approve.

1. Ideation

How the Ideation stage starts depends on whether an ATC Coordinator is actively looking to change any part of the branding associated with that Coordinator’s branch.

In either case, the Ideation stage continues with the Coordinator refining the chosen idea with the person who proposed it.

When the proposal has advanced sufficiently in terms of concept (not necessarily in terms of visuals), the Coordinator asks to be on the agenda of the next ATC Board meeting, at which the Coordinator makes an introductory presentation on the proposal, followed by a Q&A session. This presentation should address why the branding should change, and why the proposal is superior to what is currently in place.

 

Within a reasonable timeframe after the introductory presentation, the ATC Board votes on whether the proposal is worth developing.

 

2. Development

The ATC Board informs the general ATC staff that the proposal presented at the ATC Board meeting will be further developed.

 

The Coordinator is responsible for driving activities in the Development stage. These responsibilities include, but is not limited to, setting timelines based on lead times for changes to take effect if the proposal is ultimately approved, and choosing the artist(s) to be on the development team. The artist(s) may be solicited among and selected from the general ATC staff per the Coordinator’s preference.

 

When the development team has finalized the visuals for the proposal, the finished proposal is submitted to the ATC Board for its approval to be presented to the general ATC staff.

 

3. Review & Approve

The ATC Board informs the general ATC staff that the finished proposal will be presented at the ATC Board meeting following the next Anime Detour staff meeting, with the idea that this plan is also conveyed in person at the next Anime Detour staff meeting.

 

At that ATC Board meeting, the Coordinator makes a final presentation on the finished proposal, followed by a Q&A session. This presentation should explain fully how the finalized visuals address the needs that the existing branding does not fulfill, as referenced in the introductory presentation.

 

Within a reasonable timeframe after the final presentation, the ATC Board votes on whether to approve the proposed branding change as it was presented. It may consider the opinions of those who do not have a vote as an ATC Board Officer, but the ATC Board makes the final determination.

 

Agenda: Attendance Cap Discussion 

Agenda: Morgan Request for 2 badges for ATC panel at 2D con. Jayson not opposed. Conceptually common practice; if we have panels at other conventions do we want to give away badges. This is more of a game themed panel. There will be a winner. Better serviced to potential guests if we give away a pair.

Renee Motions to adjourn, Troy seconded all in favor. Meeting Ends.