April 2014 Board Notes

Date:

04/14/2014

Attendance:

Board Attended: Lauren, Kim, Damarra, John, Michael, Rin, Brian, Andy
Board Absent:
Observers: Kale, JayColette, Heather, Sari Hagen, Kevin Ehrler

Notes:

will look into liability insurance [Kim]


SOS [Heather]

2nd Harvest - participatory status is uncertain, due to space filling up faster than expected
picnics have been posted on Facebook

where are sign-up sheets from ATC Room Party at Detour?

Dance

has submitted attendance log to Andy for ATC voting requirements


bake sale at AIDS Walk, cash only [Lauren]


Detour [Jayson]

add meeting dates in August and November for department heads, division heads

question: has Waterbury meeting dates been submitted to GPS? [Heather]


Clubs [JayColette]

acquired lots of contact info at Detour
feedback from groups wanting to join Directory
would like form ultimately turned into website [Brian]
for next FY, would like money set aside to help Clubs acquire anime [Brian]
no formal meetings thus far, although there was a 10-15 minute discussion with Ted in the hot tub at Detour


budgets for all Coordinators should be determined around the same time, at transition of FY


Charities [Kale]

attendance: himself and Charlotte
gotten testimonial quotes from Anton and Greg Ayres for letter
no further info from Micah about scholarship fund

fundraiser ideas

recyclables?
matching deadline for community funds is end of FY
question: room party checklist for next year? does projector need to be replaced? [John]


finances [Kim]

Detour summary:

Quad Cities Anime paid for training and for radios
>$302K in account, >$8.7K in community fund
Tech, Registration, Video, Merchandising have submitted inventories; Publications, IT have no substantial inventory
Anita's injuries are being handled through general liability


quick hits

[Brian]
How to Start an Anime Club form is available for editing
edited generic ATC anti-harassment policy for elaboration / extraction

[Andy]
financial statements are done from 2005-2013
ATC Board election updates

[JayColette]
Pride Parade participation is not happening this year; will look toward next year
no update on Lantern Lighting Festival

[Lauren]
will provide material for newsletter
polo shirts exist

[Michael]
no update on gaming event
movie series is on hiatus


[Damarra]

potential issue with community outreach project

ATC no-alcohol policy

► written policy should be a committee effort involving Jayson, Heather, JayColette, Rin [Lauren]
vote passes with no objections


[John]

trademarks

► grant Anime Detour Chair (or whoever s/he delegates) authority to determine who gets permission to use Detour logo
vote passes with no objections

should define better how Detour images are accessed and used, will consult with Jayson [Sari]
will communicate procedure to Detour staff at meeting after postmortem [Jayson]

who's squatting on the flickr/animedetour?

web matters

Detour podcast went well, with an excellent interview of Dai Sato; eventual release TBD