February 2014 Board Notes

Date:

02/10/2014

Attendance:

Board Attended: Lauren, Kim, Damarra, John, Mike, Rin, Brian (late), Andy
Board Absent:
Observers: Kale, Heather, JayColette, Jayson, Viola Ganann, Kevin Ehrler, Megan Petersen

Notes:

Detour [Jayson]

auction badges for community fund contributions when registration is full? [Lauren]

► 10 memberships to auction for Detour 2015
vote passes with no objections among those present


SOS [Heather]

Room Parties transitioning to Charities
2 base activities per month: Kotatsu + 1 other, rotating between paid, free, and charity events


Clubs [JayColette]

outreach e-mail needs edits, verification of some addresses
how far geographically should efforts extend?
- 600 miles [Lauren]
clarify on ATC membership, age restrictions (for clubs that have them) [Mike]


Charities [Kale]

no change in how Room Parties operates, for now

Kim Pridemore has withdrawn $7,000 over last 9 months, leaving $2,800 in LEG fund, less than her present request of $3,000

plugin to direct people to Amazon Smile (smile.amazon.com) [John]

visual aids/posters on behalf of Coordinators for Room Parties [Lauren]


financials [Kim]

due to more detailed itemization of storage locker, insurance premium increased to $1,769
over $348K in bank account
bids for Tech higher than expected [Kale]
Lauren now has access to account, in addition to Kim and Gifford


anti-harassment policy [Rin]

should be live by Wednesday
uses checks instead of questions to ensure that it’s been read
will need to be read at Registration at con if not done by then, in order to receive staff badge
department heads will have read-only access


pamphlets [Damarra]

proofs available
will get content edits done via e-mail; soliciting present feedback on layout
vertical cover is chosen for layout
whose budget?
how many to purchase?
- buy a whole lot, hold most in reserve [John]


quick hits

Community Outreach [Damarra]
hopefully will have updates next meeting

Anime on the Big Screen [Mike]
need to get new Funimation contact via Anton
limited contact with Sentai

gaming party [Mike]
no updates

How to Start an Anime Club [Brian]
have not found netbook; in process of rewriting document

newsletter [Lauren]
give as contact info Webteam’s info

polo shirts
transfer from John to Lauren

Lantern Lighting Festival, Gay Pride Festival [JayColette]
no updates


John’s projects

Detour app - include ATC info, donation links
IP policy - in works
social media policy to define how staff should conduct themselves online - in works
    won’t require signing off, but should be acknowledged by higher-level staff
established mirrors for all animedetour.[yyy] domains and e-mails


ask legal consultant about whether/how new bylaws should be filed [Lauren]
revised copy of bylaws with latest edits [Andy]