July 2012 Board Notes

Date:

07/16/2012

Attendance:

Board Attended: Kale, Kim, Anton, Mike, John, Jo, Andy (Damarra absent, but called in later on speakerphone)
Board Absent:
Observers: Heather, Lauren Ganann, Megan Petersen, Jayson Stob, Kevin Erhler, Samantha Cozort

Notes:

open discussion

Lauren has more Macy’s  passes for distribution

► equipment request from Anime Fusion – all of Tech locker, rice cookers, Video equipment [Heather]
vote passes with no objections

► explore advertising partnership with ATC (newsletter, website, etc.) [Heather]
vote passes with no objections


Social Outreach Services [Heather]

drive-in movie, Saints game in the plans
move date of drive-in movie to accommodate Shonen Knife j-rock concert?
Legend of Zelda concert at the Orpheum?


no updates on Emily DeJesus’ project [Kale]


classic anime movie series [Mike]

no response from St. Anthony Main
Landmark theatre in Edina – two pricing plans
Waterbury or Trylon theatre are other options, if we want to start small
licensing issues would need to be resolved, in addition to theatre rental costs
Vampire Hunter D: Bloodlust would be the most recent movie shown


► community fund request of $2,500 for Lara [Anton]
vote passes with no objections
(for individuals it would be a gift, for organizations it would be a loan)


financials [Kim]

~$91,500 in bank
~$14,300 in community fund
514 registrations to date, not counting latest paper registrations
budget forms distributed at 8/5 staff meeting, with last year’s amounts


issues for Registration

paper form available on website
include new T-shirt sizes
return registration percentage to website indicator


ATC website [John]

a week for notes to be approved before they’re published?
detailed list of charities donated in previous years
Josh Spotts has access to old Wordpress site; can remove once ATC site is totally updated
update Community Outreach page


anti-harassment policy [Jo]

add “gender identity” to list of categories
replace gender-specific pronouns with unisex
designated Safe Spaces
raising awareness that harassment will not be tolerated


documentation required to confirm legitimacy of community/general fund requests?
Lauren will draft request form


ATC pamphlet v1.0 is adequate for room party at Wausabi Con
further reviews over e-mail